Advertisements

Precisely speaking…

One of my favorite exercises in English (at school) was precis writing. The sheer transformation of a huge chunk (5 to 10 lines huge!) of text to a crisp and condensed 3 to 4 lines of simplicity and directness was a joy to conjure.

The transformation would involve removing “filler” type of words, finding connections between lines in a way that by combining them, the meaning got more sharper and using less complex phrases without losing the depth of meaning (and some more tricks depending upon the sentence). The real fun was reading the “before & after” version of the paragraph that was subjected to the pruning (precis writing) exercise.

“Wow! it looks good now, doesn’t it ma’am?”, I used to ask my teacher.

I remember many a times my teacher replying with a smile “….hmm! the previous version was good. Don’t overdo this, if you try to make it too short by cutting it down, you will lose the core essence! The intent is not to cut things down, but to summarize and bring out the meaning in a better way”.

Yet I remember trying hard to prove a point to my teacher that I could push the paragraph to yet one more level of shortness(err…simplicity) in its exerciz-onal existence 🙂

And after getting a decent score in English language exam(s), I thought that that would be the last of precis writing…

…incorrectly so.

The art (attempts) of “summarization” as powerful means to convey stories, messages and points of view in a “concise” manner, is perhaps one of the most common mechanisms in the fast paced modern world(historians please pardon the above line). And if you are in some sort of a profession where you constantly convey/consume information to take decisions, motivate/persuade others, chances are that you are also subject to this practice.

Of course, I am not just speaking about powerpoint presentations, although certainly they have become more ubiquitous than some of the other tools.

And then sometimes we tend to take it a bit too far!

Sometimes, the need is not summarization, but elaboration – conveying an empathetic & honest story to evoke conviction rather than (enforced) persuasion. Connecting with the person/group by being present, than making a presentation.

Indeed, “don’t overdo it…don’t lose the core essence…” is a relevant message!

Advertisements

6 Comments on “Precisely speaking…

  1. My experience in writing executive summaries of the large deal is precisely the feeling that got conjured after reading this post…. being elegant, being to the point, being brief, being impactful, and being humble… all at once is needed to speak precisely! Well captured essence of precisely speaking!

  2. “don’t overdo it…don’t lose the core essence…” is good one. Now days people trying to communicate in objective manner and some times loosing essence. of course, it depend on the receiving persons also whether they need short answers or a detailed explanation.

  3. “The intent is not to cut things down, but to summarize and bring out the meaning in a better way”, Very well said by your ma’am. Elevator Pitch is ment for a purpose and Elevator should not be the purpose

  4. And that was before the WhatsApp and emoticons 🙂
    I think the outlook and modern email communicaion has made the writing precise and sharp. But at time, they also get devoid of emotions, or get stark!

  5. Precisely
    Overcooked or undercooker food or a story kills the interest
    Its knowing what is precise is an art in itself .
    Well done quite relevant in timea of acronyms for everything 🙂

    • So chastise !
      Knowing exactly what amount of dialogue qualifies to be precise is they key and yes an art in itself..

Thank you for your time. Please consider sharing your thoughts as a comment to the post

This site uses Akismet to reduce spam. Learn how your comment data is processed.

%d bloggers like this: